Booking and managing accommodations is a huge, precise operation. Administering participant numbers, (price) agreements and guidance in such documents is far from being simple.
The graphic and dynamic planning board of the Bookings module shows the occupancy at a glance. Bookings can easily be made, moved, copied or cancelled using the so-called “drag and drop” functionalities. The system protects you against double bookings, invalid activities per room and always calculates the correct price based on the parameters that you have defined yourself.
Who is coming, what will they do, when and where? These 4 elements are all factors that can influence the price. ReCreateX makes allowance for each of these calculation methods.
Single bookings, series or sets are made quickly and easily, with opening times, closing days and holiday calendars being taken into account automatically. Linked to the booking, material can be hired, articles can be sold and staff can be planned. It is also possible to integrate access control and building management into this module.
HIGHLIGHTS
Graphic planning board
- Create an unlimited number of infrastructures and places
- Compose own accumulated overviews per activity or location
- Consult graphic occupancy overviews according to the number of participants
- Detailed information per booking is quickly available with mouseover
- Easy to scroll within the bookings calendar
- Zoom in from 5 minutes to month/year overview
- Colours can be chosen per activity
- Dockable screens for a clear planning
- Possible to drag bookings to other places, other hours
- Directly prolong and shorten bookings
- Possible to cancel, credit or modify bookings by clicking on the right mouse button
- Clear visualisation of accumulated places
- Direct visualisation of payment information, optional and confirmed bookings
- Visualisation of closing hours and closing days
- Directly search available places per activity
- Visualisation of possible conflicts / double bookings
- Restriction of allowed activities per place
Bookings
- Unique numbering per booking
- Exhaustive financial possibilities: price groups per activity, place, calm/rush hour and customer
- Possibility to register advances and to settle warranties
- Integrated calculation of subsidies and grants
- Preparation and clean up times
- Optional link to access control, heating and lighting
- Possibility to link rental articles per booking
- Possibility to add consumption articles
- Centralised or partial invoicing
- Practical employee planning linked to tasks and availability
- Dynamic Microsoft Outlook integration
- Users’ logging
- Booking series / Season planning for recurrent bookings
- Booking sets for non-periodical bookings
Reports
- Reports are available in PDF and in Excel and can be mailed directly out of ReCreateX
- Booking confirmations
- Lists of presences
- Financial overviews
- Calendars are visually available in Outlook style
- Various statistics concerning occupancy can easily be created
- Comparative overviews per month/year
- Rental agreements
Download
here the productsheet